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IVP.ai for property and lettings businesses

Know how every property is doing, without asking.

Rent, arrears, voids, repairs and compliance for the whole portfolio, in one place. IVP.ai joins your property system, CRM, tickets and accounts, so anyone on the team can get an answer.

HMO agencies Letting agents Build to rent Portfolio landlords Student lets

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IVP.ai / Deskless

October 2026

Monthly portfolio report

Rent mostly in. Three rooms empty.

Collection held up across the portfolio. Arrears are building at one house.

Rent due
£186.4k
across 142 rooms
Collected
96.2%
of rent due
Arrears
£7.1k
3.8% of rent due
Empty rooms
3
of 142, 2.1%

Rent collected by area

  • City centre£76.9k / £80.1k · 96%
  • North£58.6k / £60.3k · 97%
  • East£43.8k / £46.0k · 95%

Houses to look at first

HouseRoomsLetArrears
House 1188£2,940
House 0465£610
House 1976£0
House 0299£1,180

Showing four of 21 houses. House 11 has two tenants more than a month behind.

The month in words

Collection steady. One house slipping.

96.2% of October rent was collected. 139 of 142 rooms were let. Most of the £7,100 in arrears sits at three houses.

Chase House 11

Two tenants at House 11 are more than a month behind, £2,940 in total. Reminders are drafted for review.

Next steps

  1. 01

    Approve the House 11 reminders.

    Owner: Lettings

  2. 02

    Re-list the empty rooms at houses 04 and 19.

    Owner: Lettings

Example inputs: property system + CRM + repair tickets + accounts

Illustrative data

Illustrative report, fictional data. Not customer results or a live product screenshot.

Illustrative report with fictional data, not customer results or a live product screenshot.

01 / The problem

The answers are in your systems. Getting them out takes a day.

Tenancies and rent sit in your property system. Leads and landlords sit in your CRM. Repairs sit in a ticket tool. Costs sit in the accounts.So a simple question, like which houses make the most after repairs, needs someone to export four files and join them by hand. Most weeks, nobody has time.

Only one or two people can get the numbers

Everyone else waits for them. Questions about which landlords, houses or contracts make money go unanswered.

Arrears and voids are spotted late

A missed payment or an empty room costs money every day. When the report is monthly and built by hand, it is found weeks later.

Compliance dates live in too many places

Gas, electrical and licence renewals are tracked in a mix of systems and sheets. Keeping them all in view takes constant checking.

02 / The solution

One view of the portfolio, for the whole team.

The IVP.ai Data Layer brings your property data into one place and keeps it up to date. Each property, room and tenancy is joined to its rent, repairs and costs.

Deskless by IVP.ai then runs the reports you need on a schedule. It flags arrears, empty rooms and certificates that are due, and drafts the follow-up for a person to check.

Instead of a consultant

Data consultants can build this, but you often end up paying them to change it. With IVP.ai your team owns the data and the reports. Staff can ask questions in plain English, without learning a complex BI tool.

03 / What it automates

Reports and checks across the portfolio.

Rent arrears report

Who owes what, for how long, by property and by tenant. New arrears are flagged early, and Deskless drafts the reminder for a person to check.

Voids and occupancy

Empty rooms and void days across the portfolio, with the rent lost so far. Rooms that stay empty longer than usual are flagged.

Net yield by property

Rent in, minus repairs, bills and fees, for each property. See which houses earn their keep and which do not.

Repairs and maintenance cost

Tickets joined to invoices, so you can see the cost per property and per room, and spot repeat repairs.

Compliance tracker

Certificates and licences for every property in one list, with due dates. Anything coming up is flagged well before it lapses.

Landlord and investor reports

A monthly statement for each landlord or investor, built from the same data. Deskless drafts them and waits for a person to send.

04 / How it works

How it works for your portfolio.

  1. 01

    IVP.ai connects to your property management system, CRM, ticket tool and accounts. Anything with an API, a database or a spreadsheet can be joined in.

  2. 02

    We match each property, room and tenancy across those systems, so rent, repairs and costs line up.

  3. 03

    We build your first report with you in the free 48-hour pilot. After that it runs on a schedule, and your team can change it.

  4. 04

    Your team asks its own questions and gets answers from the same data. Deskless flags what needs a person and only acts if you set it up to.

Case studies

Property results.

A Cambridge HMO agency put its HubSpot, Mailchimp, Asana and custom API data in one place, and opened it up to the whole team.

Property

Data Access for Every Team Member

A growing property agency put fast, accessible answers in the hands of its whole team.

Saved £100K+/year vs consultants

HubSpot · Mailchimp · Asana · custom API

Read the case studyWatch the video
View all case studies

Your portfolio report, running on your own data in 48 hours.

Tell us which systems feed it. We connect them, clean the data and set the report running automatically. If it isn’t useful, walk away.

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